Registration forms

Creating a new registration form template

1. Go to the Web forms content tree item, open it, and scroll down to the registration forms folder.
2. Copy an existing registration form and paste it in the same folder.
3. Change the Title: field, but DO NOT OPEN THE Introduction: FIELD.
4. Click the form designer button in your ribbon and edit the Introduction field. This copy will appear at the top of your registration form.
5. Edit the Title of the form fields section, for example: Tell us about you
6. Edit the field labels (First name, etc.) and make sure the Type of field is appropriate:

   Field label	Field type
   First name	Single-line text
   Last name	Single-line text
   ZIP	Single-line text
   Daytime phone	Telephone
   Email address	E-mail
   Employer	Single-line text
   Total number of attendees	Attendee count, NOT number
   Do you have accessibility needs?	Multiple-line text

7. Use the Add field white-cross-in-a-green-circle link at the bottom of the fields section if you need more fields.
8. Check the Required checkbox next to as few fields as you can get away with. Don't annoy people!
9. Click the Save/Close button in the upper ribbon.
10. Click the Save Actions icon, which opens the Save Actions dialog box.
11. In the Save Actions drop-down box, choose Send Mail (if that's what you want to do) and click the Add button.
12. In the box that appears, enter your recipients' email addresses. Click OK.
13. Scroll down; the introduction you entered should show up in the Introduction field.
14. In the Submit section, the Name: should be Register for [name of event type]
15. Under Success Message: type in the message the user will see once they submit the registration form.
16. The Success Page: is optional. You can send the user to another page or document.
17. Save Action Failed Message: is what the user will see if the site fails to capture their registration.
18. When you're done, click the Review tab, save the form and check it in.

Adding a registration form to an event

1. Navigate to the event, right-click on it and insert a registration sub-item
2. Leave the item name as registration.
3. In the Form: drop-down, choose the registration form you need for this type of event.
4. Fill in the number of Available seats:
5. Fill in the Date: and start time fields for the event.
6. Type in the Closed Message: that you want users to see, such as "Sorry, this meeting is full.
7. Ignore the Status: field - if it's blank, that means the meeting is open.
8. Type in the Browser Title: such as "Register for a Medicare information meeting on October 18
9. Type in a Navigation Title: such as "Holland MIM" (Holland Medicare information meeting)
10. Type in a Page Title: such as, Thank you for your interest in our Medicare meetings!
11. Make sure Require Https: is checked
12. Save changes and check the registration item in.
13. In content tree, open the event.
14. Scroll down to the Registration Url:  field, click Insert Link and browse to the Registration item you just created as a sub-item of the event.
15. Add a Link Description such as "Register now for this Medicare information meeting".
16. Add Alternate text such as "Registration form".
17. Click OK.
18. Save changes and check the event in.

Checking on registrations for events

Go to http://scauth/view-registrations/events to see a list of all events and how many people have registered for each one.

Click on the Details link at the far right of an event to see a list of registrants for that event.

Click the View link at the far right of an event to see the registration form for that event.

To mark an event Almost full or Closed